FAQs

DateTitle
10/16/2019 I believe I miskeyed the amount. Can I change my bid amount in the Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Bidding System, DBidS? If not, can I submit a statement explaining that the amount was a keying error?
10/16/2019 I received a notice in Connexion, the Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Competitive Bidding Program's secure portal, asking me to substantiate one or more of my bid amounts. Why did I receive this notice?
10/16/2019 I submitted a bid amount for a refurbished item, which is like new. Is that acceptable?
10/16/2019 I submitted a bid amount for one month's rental for a non-invasive ventilator. What documentation should I submit to justify my bid amount?
10/16/2019 I submitted a bid amount for one month's rental for oxygen equipment. What documentation should I submit to justify my bid amount?
10/16/2019 I was talking to another supplier, and he received a notice in Connexion, the Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Competitive Bidding Program's secure portal, asking for supporting documentation for his bid amount for a lead item. Should I have received a notice, too?
10/16/2019 If I can't get the documentation uploaded in Connexion, the Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Competitive Bidding Program's secure portal, by the date indicated in the Notice to Substantiate Your Bid(s), can I get an extension?
10/16/2019 If I can't substantiate my bid amount, will my bid be disqualified from Round 2021?
10/16/2019 If my bid is disqualified because my bid amount is not bona fide, will I have to forfeit my bid surety bond?
10/16/2019 What does it mean to have a bona fide bid amount for Round 2021?
10/16/2019 Why is it important that I provide supporting documents to justify the bid amounts on my bid?
10/16/2019 After viewing my Notice of Covered Document Review Findings and Required Action in Connexion, the Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Competitive Bidding Program's secure portal, I uploaded the missing balance sheet within the 10 business day response period. However, I realized that I initially uploaded the wrong balance sheet and immediately uploaded a corrected balance sheet within the same 10 business day response period. Which document will be reviewed?
10/16/2019 Can I fax the documents that were identified as missing in the Notice of Covered Document Findings and Required Action? That's what I did for the last bidding round.
10/16/2019 I missed the 10 business day deadline to respond to the Notice of Covered Document Review Findings and Required Action. Can I have an extension?
10/16/2019 I was informed that my statement of cash flows is missing. My CPA is currently working on preparing this document. How long do I have to send this document to you?
10/16/2019 I was talking to another supplier, and he received a Notice of Covered Document Review Findings and Required Action in Connexion, the Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Competitive Bidding Program's secure portal. Should I have received a notice, too?
10/16/2019 My Notice of Covered Document Review Findings and Required Action says my credit report and score are missing. I also realized that I forgot to submit one page of my income statement. Can I include a revised income statement when I upload my credit report and score?
10/16/2019 How long will it take for the National Supplier Clearinghouse (NSC) to process my license or accreditation update?
10/16/2019 If my state does not require a license, but the notice says my location is missing the license, what should I do?
10/16/2019 My location is exempt from a state licensing requirement. What should I do to prove the exemption?
10/16/2019 My Notice of Preliminary Bid Evaluation didn't indicate anything about my financial documents. Wasn't I supposed to receive a notice if any of my financial documents were missing?
10/16/2019 My Notice of Preliminary Bid Evaluation states that my location wasn't licensed or accredited, my Provider Transaction Access Number (PTAN) was inactive, and I have common ownership and control problems. I checked the Provider Enrollment, Chain, and Ownership System (PECOS) and all my information is current and accurate. Why am I receiving this notice?
10/16/2019 Once I submit a copy of my state license to the National Supplier Clearinghouse (NSC), will I be contacted to confirm the Competitive Bidding Implementation Contractor (CBIC) has received my license?
10/16/2019 When will I know if the information I submitted to the applicable organization indicated in the Notice of Preliminary Bid Evaluation was acceptable?
03/05/2019 How will the authorized surety be notified if the bond is forfeited?
03/05/2019 Two companies are commonly owned/controlled. They plan to bid together for one product category in a competitive bidding area (CBA) and obtained a bid surety bond for that CBA. They also plan to bid individually in two different product categories within the same CBA. Do they have to obtain a separate bond for each of their individual bids?
03/07/2019 Can authorized sureties issue one bond to the same bidding entity that covers multiple competitive bidding areas (CBAs), or must authorized sureties issue a separate bond for each CBA?
03/07/2019 How will a bidder be notified of the bid surety bond liability being returned?
03/07/2019 How will an authorized surety be notified of the bid surety bond liability being returned?
03/07/2019 How will bidders know if their bid is at or below the median composite bid rate when accepting or declining contract offers?
03/07/2019 If a bidder has multiple bidder numbers for the same competitive bidding area (CBA) but different product categories, is the bidder required to purchase separate bonds for each bidder number?
03/07/2019 If a bidder is offered a contract AFTER contract suppliers are publicly announced, and the bidder declines the offer, will the bid surety bond be forfeited?
03/07/2019 If a bidder receives a preliminary bid evaluation notification that a bid surety bond is missing for a competitive bidding area (CBA), can it acquire a bond now and upload the bond in Connexion? What if it had the bid surety bond but forgot to upload the bond in Connexion before the bid window closed?
03/07/2019 If a bidder recognizes a missing element on its bid surety bond after the bid window closes, what can it do to update the bond and still meet the requirements?
03/07/2019 Is a sample template of a bid surety bond available?
03/07/2019 The regulation at 42 CFR §414.412(g)(3) states that the bid surety bond liability will be returned within 90 days of public announcement of contract suppliers. Since this date is not provided in advance, what end date should be listed on the bond?
03/07/2019 The regulations at 42 §CFR 414.412(g)(2)(C) state that CMS must be named as the obligee. How should CMS be named on the bond?
03/07/2019 What does composite bid mean?
03/07/2019 What does median composite bid rate mean?
03/07/2019 What is an authorized surety?
03/07/2019 Why is there a 30 calendar day deadline for bidder inquiry submission and why are bidders only allowed to submit one inquiry?
04/10/2019 How long should my bid surety bond be in effect?
04/10/2019 How many bid surety bonds do I need?
04/10/2019 Is the bid surety bond like the enrollment surety bond I have with the National Supplier Clearinghouse (NSC)?
04/10/2019 What does a bid surety bond cost?
04/10/2019 What legal business name (LBN) should be on my bid surety bond?
06/10/2019 When do I need to have a bid surety bond?
07/09/2019 I have not been able to locate a surety from which to obtain the required bid surety bond.
07/09/2019 If I obtained a bid surety bond but was not awarded a contract, what is my liability?
07/09/2019 What address do I give the insurance agency for my bid surety bond? I contacted multiple sureties from the list provided and they are all asking me for the holder information.
07/09/2019 How far away from a competitive bidding area (CBA) can a supplier's location be to still be considered for a contract?
07/09/2019 Many different items are included in a product category. How will the quality of the item be measured during bid evaluation? How do you ensure the beneficiary is obtaining a quality product?
07/09/2019 My business is moving to a new location in about a month. Will this be a problem?
07/09/2019 My competitive bidding area (CBA) is an entire county, which is approximately 3000 square miles. If I accept the contract offer, am I required to service the entire CBA?
08/07/2019 Can I log out of the Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Bidding System, DBidS, while in the middle of entering my bid, then return to DBidS at a later date and finish the bid where I left off?
08/07/2019 Can I upload multiple bid surety bonds for multiple competitive bidding areas (CBAs) at the same time?
08/07/2019 Can I upload my applicable state licenses in Connexion, the Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Competitive Bidding Program's secure portal, or do I upload the licenses in the Provider Enrollment, Chain, and Ownership System (PECOS)?
08/07/2019 Does each financial document need to be uploaded separately in Connexion, the Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Competitive Bidding Program's secure portal, or can they be consolidated into one file?
08/07/2019 Does the contact person I provided on Form A in the Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Bidding System, DBidS, have to be an authorized official (AO) or a backup authorized official (BAO)?
08/07/2019 How do I delete a document that has been uploaded in Connexion, the Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Competitive Bidding Program's secure portal?
08/07/2019 If I already submitted my bid(s), will I be able to make changes or remove the bid(s) before the bid window closes?
08/07/2019 Our facility may be moving to a new location during the bidding process. Is this going to be a problem?
09/06/2019 Several Healthcare Common Procedure Coding System codes are not used anymore (i.e., E0472 and E0130). Under these circumstances it is very difficult or impossible to procure these items at a price that would be considered bona fide. How are the obscure items expected to be bona fide?
09/06/2019 What criteria will be used to account for indirect costs?
09/06/2019 What criteria will be used to evaluate appropriate gross margins?
09/06/2019 Will it be acceptable to have a non-lead item with a single payment amount (SPA) lower than our acquisition cost? If so, how should this be justified in the narrative? Can you provide an example?
07/09/2019 How do I determine whether to provide a personal or business credit score/report?
07/09/2019 I am a start-up with no previous tax returns. What financial documents should I upload?
07/09/2019 In past rounds, bidders were asked to include their bidder number on each page of their financial documents. Is this still requested?
07/09/2019 My company is the bidding entity and we are a subsidiary of a larger corporation. Do I upload my company's credit report and score or should I upload my parent company's credit report and score?
07/09/2019 Our tax returns are done on a cash basis; however, our financial statements (i.e., income statement, statement of cash flows, and balance sheet) are done on an accrual basis. Is this acceptable?
07/09/2019 If I bid a price now and in 2021 the cost of the equipment increases, will the single payment amount (SPA) increase, too?
07/09/2019 If my bid amount for the lead item is below the maximum winning bid amount and I'm offered a contract, will I be reimbursed at my bid amount for the lead item, which is below the winning amount?
07/09/2019 What is the difference between the 2015 fee schedule and the 2019 fee schedule, which are both used in Round 2021?
07/09/2019 Where can I find the 2019 unadjusted fee schedule?
07/09/2019 Will the single payment amount (SPA) for the lead and non-lead items be the same for all winning suppliers in the same competitive bidding area (CBA)?
07/09/2019 With the new lead item pricing methodology for Round 2021, will the non-lead item bid amounts be screened by the Centers for Medicare & Medicaid Services (CMS) to ensure they are bona fide?
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Updated: 08/14/2023