Get Ready for DMEPOS Competitive Bidding - Prepare Your Financial Documents Now

Bidders in Round 2021 of the Durable Medical Equipment, Prosthetics, Orthotics, and Supplies (DMEPOS) Competitive Bidding Program must upload in Connexion, the program’s secure portal, the required financial documents specified below by the close of the bid window.
 

• Balance Sheet
• Credit Report with Numerical Credit Score or Rating
• Income Statement
• Statement of Cash Flows
• Tax Return Extract*

* Bidders who filed Form 1120 for the 2018 tax year must upload pages 1-6 of Form 1120 in Connexion. Bidders whose most recently filed tax return was for the 2016 or 2017 tax year, and who filed Form 1120, must upload pages 1-5 of Form 1120 in Connexion.

Please carefully review the Required Financial Documents fact sheet, the Required Financial Documents by Business Type Table, the Required Documents Checklist, and the Sample Financial Statements on the Competitive Bidding Implementation Contractor (CBIC) website for instructions and guidelines. It is also important to note that many off-the-shelf accounting programs’ default settings do not generate properly formatted financial statements. We strongly recommend the use of an accounting professional to prepare your required financial documents.

It is important to note that if one or more required financial documents are not uploaded in Connexion by the close of the bid window, the entire bid is considered incomplete and will be removed from further evaluation for a contract award in Round 2021. Only the covered documents identified and requested in a written notification from the CBIC as a result of the covered document review date (CDRD) process will be considered after the close of the bid window (see the Process for Reviewing Covered Documents fact sheet).

In an effort to limit disqualifications in Round 2021, if a financial document(s) is received and deemed unacceptable (e.g., ending cash on the statement of cash flows does not equal the cash reported on the balance sheet), the bidder will not automatically be disqualified. Rather, these bidders will receive a zero score for all financial ratios associated with the unacceptable document(s). In these situations, a bidder may still be able to receive a financial score that meets the financial requirements and be eligible for further evaluation.

As a reminder, the CBIC is the official information source for bidders and bidder education. The Centers for Medicare & Medicaid Services (CMS) cautions bidders about potential inaccurate information concerning the Competitive Bidding Program posted on websites other than the CBIC website. Bidders that rely on this information in the preparation or submission of their bids could be at risk of submitting a non-compliant bid.

If you have any questions or need assistance, please contact the CBIC customer service center at 877-577-5331 between 9 a.m. and 5:30 p.m. prevailing Eastern Time, Monday through Friday.